Winter Night Market Vendor Information
Thank you for your interest in the Bainbridge Island Museum of Holiday Night Market. We’re seeking vendors of all kinds, both emerging and established, to showcase and sell their work at an outdoor night market on the plaza outside BIMA in December 2023.
The Holiday Night Market will be located on the plaza directly outside the museum. The plaza is a lovely garden space with pathways and a water feature and is ideally located to entice daytrippers and locals to explore the market and find something special. The museum has a weekend audience in the winter from the walk-off and drive-off ferry traffic and is the grand entryway to downtown Winslow’s businesses, the main street of Bainbridge Island. The island and surrounding area also have a great community of artists and art supporters—it’s a special part of the character of Bainbridge Island.
Opened in 2013, BIMA is located in downtown Winslow on Bainbridge Island in the heart of the Puget Sound region. The museum’s mission is to inspire curiosity, wonder, and understanding by connecting people with the contemporary art and craft of the Puget Sound region. BIMA would like to expand on this mission by bringing artists and craftspeople, vendors, as well as live musicians to animate the beautiful outdoor plaza of our campus.
Please read the below event information before submitting your application.
Event & Application Info
DATES & TIMES
The Holiday Night Market will be open from December 1 – 2 and will feature up to 25 vendors each day. Assigned spaces for vendors to set up their booths will be located outdoors on both levels of the plaza and will be 10′ x 10′ spaces.
Artists are welcome to apply for both of the slots, though will not be guaranteed every slot requested.
- Friday, December 1, 4pm – 8pm (open)
- Saturday, December 2, 4pm– 8pm (full)
VENDOR APPLICATION & SELECTION
To apply, submit your application, images of your work and booth, a brief description of your product, and the $35 application fee.
There will be a thoughtful selection process in which each application will be reviewed carefully. Our goal is to choose a diverse group of vendors who demonstrate high-quality work and good presentation.
APPLICATION & BOOTH FEES
- $35 – Non-refundable Application Fee
- $125 – Booth Fee (for one day)
BIMA will provide a 10’ x 10’ space for vendors to set up a booth and table(s). Vendors will provide their own canopies, table, chairs, and any display setup. - $200 – Booth Fee (for both days)
BIMA will provide a 10’ x 10’ space for vendors to set up a booth and table(s). Vendors will provide their own canopies, table, chairs, and any display setup.
- $0 – Emerging Artist/Vendor Table
Intended for emerging artists (of any age) who are just beginning their careers and have created a modest independent body of work. BIMA will provide a 6’ foot table and 10’x 10′ booth. Selected artists will only need to bring their products and any display setup. Limited to up to two emerging artist/vendor per day.
BOOTH FEE PAYMENT
If accepted into the Winter Night Market, applicants will receive an invoice for the amount listed above with the selected booth fee and a link to make payment around Monday, October 23, 2023. Payment is required by Friday, November 3, 2023 or the Winter Night Market vendor spot will be forfeited and may be offered to a vendor on the waitlist.
APPLICATION DATES
Applications will be accepted on a rolling basis until vendor capacity has been filled.
Event Details
BOOTH INFORMATION
SET UP: 2-4pm each event day. Please check the ferry schedule!
TEAR DOWN: 8-10pm each event day.
Vendors must bring their own professional-looking booth and signage, and be able and prepared to load themselves in and out of the space. Your booth needs to be able to withstand inclement weather. Booth spaces will need to be covered by a canopy provided by the vendor. Please do not bring animals.
Vendors should maintain sufficient quantities of merchandise for the day. Vendors must commit to being at their booth for the full event (4pm-8pm)—no late arrivals or early departures.
BOOTH ASSIGNMENTS
Booth assignments and locations will be made at BIMA’s discretion.
ARTIST REVENUE
All proceeds from sales at the booths go 100% to the exhibiting vendor. Transactions are made at the booth itself, and it is the vendor’s responsibility to bring equipment to process payments.
CANCELLATIONS
Vendor cancellations before 11/24/23 will receive a refund (minus a 15% service fee) of their booth fee. No refunds will be processed for cancellations following this date.
The Night Market will proceed regardless of the weather. If BIMA cancels the market for any reason, booth fee refunds will be issued to all vendors.
HEALTH & SAFETY
BIMA wants a safe and healthy event, and we expect that Washington will continue to make progress against COVID-19 as vaccinations and health measures take effect. BIMA follows the guidance and mandates laid out by the Washington State Health Department in determining health and safety protocols for the museum and all events while our nation battles the pandemic. We will be enforcing adherence for staff, vendors, and guests to whatever guidelines are mandated for outdoor events at the time that Winter Night Market takes place. Please be prepared to follow those protocols while you are participating in this event, as no exceptions will be allowed.
Click here for more information about these policies.
Onsite Information
PARKING
Limited parking is available on-site. There will be a load/unload area for your initial setup and teardown. Parking on-site is limited to one car per vendor in a designated location.
FOOD & DRINKS
Drinks and limited food will be available for purchase through the BIMA Bistro as well as with event food vendors. A vendor hospitality area will be available with water, light snacks, and a place to sit and relax during breaks.
BOOTH HELP
Volunteers will be available to help unload and pack up each day, provide booth coverage to allow for short breaks throughout the day, answer questions, and provide service throughout the weekend, should you need assistance.
RESTROOMS
Available in the museum.
WIFI
Wifi is available inside the museum, though the signal is not reliable on the plaza where the Night Market booths will be set up. Any payment processing at booths will need to use a cellular signal or a hotspot wifi signal provided by the vendor.
ELECTRICITY
Electricity is not available for booths on the plaza. Limited outlets for charging devices will be available in the vendor break room inside the museum.
MUSIC
Amplified recorded music and live music will be playing through the Night Market to create a festive atmosphere. We request that vendors not bring their own amplification systems or play music from their booth.
TAX REPORTING
Collection and reporting of Washington State Sales Tax are your responsibility. UBI (tax identification) is required by Washington State. If your business is located out of state, you can obtain a temporary tax ID number. Booth Fees cannot be accepted without a UBI number. For more information, call 800-647-7706. Web site: http://dor.wa.gov/. A temporary WA State tax ID number can be issued but is only good for two shows within the state per year.
Vendors are required to show proof of a Unique Business Identifier (UBI) demonstrating the vendor holds a business license with the State. Vendors must understand continued business on the island prior to or past event date(s) requires a valid City business license in good standing. Vendors should be aware of any and all requirements for doing business on Bainbridge Island. Click here for more information.
LIABILITY
BIMA will not be responsible for any loss or damage to a vendor’s property, injury to, or death of the vendor (or its employees, representatives, and contractors), or vendor sales. Vendor expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Vendor, BIMA, or acts of nature, and hereby releases and waives any claims against the Art Fair (and its employees, representatives, and contractors) related to such loss, damage, liability, injury, and/or destruction.
Vendors
EXAMPLE VENDORS CATEGORIES
We are looking for vendors who have items that would be great holiday gifts. Items could include but are not limited to:
- Accessories
- Apothecary, Beauty & Wellness
- Art
- Baby & Kid Items
- Clothing
- Jewelry
- Home Interior Items
- Stationery
- Tasty Treats for All
- Other
Questions?
If you have any additional questions or concerns, please reach out to artmarket@biartmuseum.org and we’d be happy to help.