Development & Special Events Manager
IMMEDIATE SUPERVISOR: Development Director
HOURS: 40 HRS. /WEEK
THIS POSITION SUPERVISES THE FOLLOWING STAFF: Membership Coordinator
As the Development & Special Events Manager, this position is responsible for managing the logistics and planning of our major fundraising event of the year, BIMA Bash! The position will be working closely with the Development Department and Marketing Department. The position will also manage the annual report, end of year campaign and oversee our membership program.
DUTIES AND RESPONSIBILITIES:
Event Management (50%)
- Ability to act as a lead of fundraising events (BIMA Bash!) as assigned to include coordination of invitation design and delivery in conjunction with our marketing team, management of the event timeline and production schedules, oversight of RSVP’s, vendor contracts, budgets and other responsibilities as needed.
- Manage all event logistical details, including venue, catering, décor, targeted invitations and follow-up plans, auction committee support, volunteer assignments, donor, sponsor and partner outreach, and on-site coordination during the event.
- Assist in creation of program materials and presentations as needed.
- Work with the procurement specialist on art donations, artist’s contracts for Friday and Saturday evenings.
- Bring fundraising and event expertise to cross-functional project planning to ensure that fundraising activities advance fundraising, program and organizational development goals are reached.
- Other duties as assigned
Donor Stewardship (40%)
- Work with development team, oversee execution of acknowledgement letters for donations and other printed, handwritten, and digital communications to steward donor relationships
- Work with the development director to analyze donor data and produce database reports to inform stewardship activities and annual giving programs; analyze data regarding past giving trends to provide analyses of program results and to plan for future segmentation and engagements
- Partner with finance, marketing and fundraising team to develop effective campaign and annual fund reporting and lists and segmentation.
- Oversee and manage the membership associate in proper recognition and follow up as needed.
- Assist and help strategize stewardship plans for major fundraising events
- Assist development team in creating strategies to improve donor retention, and re-engagement of dormant donors
- Work in collaboration with fundraising and marketing team to drive digital fundraising strategies and implement mini campaigns
- Bring creativity, innovation and drive to the development team, working with all team members on fundraising planning and strategic growth
Donor Communications (10%)
- Develop and deliver donor communications in coordination with marketing and development teams
- Manage end of year campaign and year-round email communications with our marketing department
- Assist members with inquiries in partnership with the development team
- Lead members on the move program
- Oversee and manage Annual Report mailing, and distribution of other reports and information as needed
Preferred skills to meet job responsibilities:
- Bachelor of Arts degree preferred
- Two to four years of relevant professional experience
- A commitment to diversity, equity, and inclusion, and a willingness to participate in ongoing training; practice equity in daily work
- Excellent written and verbal communication, and interpersonal skills
- A high degree of creativity, resourcefulness, and energy
- Ability to manage projects independently and work as part of a team
- Good project management skills
- Experience and aptitude using Salesforce and Greater Giving, or a similar CRM database, is required
- Basic knowledge and comfort level using Excel, PowerPoint, Mail Chimp and word processing software; Adobe CC experience is a plus
- Comfortable executing fast-paced, deadline-driven tasks in an open, busy work environment
- Availability to work evenings, weekends, and non-traditional work hours
- Ability to prioritize and handle simultaneous assignments while adapting to changing deadlines, priorities, and workflow with success and accuracy
Position Needs, Knowledge
- Strong relationship-building skills that support donor stewardship and successful events while taking into account the stakeholders, identities, and team members that are involved in overall park operations and park partnerships
- Flexibility and ability to adaptively manage events that support our core mission of access and inclusion to public spaces that are newly created
- Desire and Commitment to apply equity and inclusion lens to development grounded in analysis of collaboration with other departments like marketing, curatorial, education, and programming
- Strategic agility to lead development efforts while managing sensitive and confidential information with discretion
- Use creativity to inspire ‘outside the box’ thinking of tradition fundraising tactics with authenticity + transparency
Hours may be determined upon hire. Some evenings and weekends will be required.
The BIMA Bistro is looking for a multi-talented individual to join our team. Do you enjoy preparing food as much as you love interacting with customers? The server position is ideal for hard-working, creative, flexible multi-taskers who do everything from assisting customers to serving drinks and our made-from-scratch recipes. You should be fast while consistent and detail-oriented, friendly and knowledgeable when acting as cashier, caring and considerate as part of a small team.
- Previous kitchen experience
- Great customer service experience
- Current food handler’s card and class 12 mixologist permit (may be obtained at time of hire)
- Must be able to pass a background check
- Neat and organized; show positive attitude even during a busy rush
- Demonstrate initiative and require little supervision
Job Type: Approximately 20 hours/week (including a Saturday or Sunday), with opportunities to pick up extra hours covering for staff on vacation/ill or for special events. Preference will be given to those candidates with some flexibility in their schedules to pick up extra shifts.
Compensation: Hourly rate & free shift meal.
How to Apply: Please email your resume to firstname.lastname@example.org. In your email, tell us how you meet or exceed the minimum requirements and why you should be a part of our team.
2019 Teaching Artists
BIMA is building a roster of part-time teaching artists for 2018/2019. Do you have experience facilitating visual arts or integrated arts projects in classrooms or museum settings? Do you have a flexible schedule that would allow you to develop quality programs and deliver them to a range of grades within Kitsap and Jefferson counties? This roster may be for you.
BIMA strives to offer equitable access to excellent arts education in partnership with public schools through our ArtsGrowth Initiative, which supports in-school projects through our Field Trip and ArtPartners Programs.
We are seeking candidates that are exceptional creative role models with strong youth development skills and a commitment to social justice. BIMA is an equal opportunity employer and does not discriminate on the basis of race, sex, age, religion, sexual orientation, gender identity. Teaching artists of color are strongly encouraged to apply.
How to apply: Please email the below information and materials requested to email@example.com and include “TEACHING ARTIST APPLICATION” in the subject line.
Include the following information in your email:
- URL (website)
- Mediums you teach
- Communities you have worked in
Attach the following to your email:
- Teaching resume
- Personal teaching artist mission statement
- 3-5 images of your work and/or student work
- Sample curriculum or lesson plan
- References who can speak to your teaching artistry