Marketing & Communications Assistant

Classification: Part-time, hourly, non-exempt
Reports to: Marketing Director

Position Summary: 
This position reports to the Marketing Director and supports all aspects of the Museum’s marketing activities including writing, website maintenance, social media, media relations, special events, and executing marketing and advertising campaigns for exhibitions, programs, events, the BIMA Bistro & Rentals, and Museum Store.

We are looking for an experienced, energetic and fun Marketing Assistant to work in this fast-paced arts non-profit as part of the Marketing & Communications group. The right candidate is energetic, deadline-driven, and culturally savvy and possesses a strong work ethic and great sense of humor. Must be an excellent writer across a wide variety of styles, comfortable dealing with all types of people, and knowledgeable in social media and web platforms. Help us tell our story!

Experience in promotions, community outreach, marketing, public relations, communications, and events all a plus. If you're a self-starter who can manage projects independently, like to work in a busy team environment, and have an interest in marketing and the arts, please apply!


  • Assists with Communications and PR efforts, including press releases, newsletters, e-news, invitations, mailing lists, web copy, and general interest stories about artists, artwork, and museum programs
  • Assists with advertising, poster distribution, and in-house and outside efforts
  • Assists in building BIMA’s social media presence
  • Proofreads and fact-checks outgoing marketing materials, ads, brochures, etc.
  • Reviews draft e-news concepts and plans with supervisor(s), drafts e-news for review, sends approved versions, and maintains e-news subscriptions list
  • Assists in managing BIMA Marketing events from brainstorming through the end of the event including marketing, booking, ticketing, event day logistics and the event itself: Includes Family Art Day, Seattle Art Fair, etc
  • Manages departmental databases and spreadsheets (Attendance, Quotebank, Photographs, etc)
  • Attend Marketing Advisory Committee meetings as participant and support with notes and data as needed
  • Other Marketing duties as assigned

2017 KEY DATES (example):
March 10 – Spring Opening
June 10 – BIMA BASH!
June 11 – BIMA BASH!
June 23 – Summer Opening
July 8 – Family Art Day
August 3-6 – Seattle Art Fair
October 13 – Fall/Winter Opening
Occasional nights and weekends

Success Factors: 

Most of all, BIMA is looking for spirited team-player who likes to have fun while providing excellent ambassador and customer service, experience with detailed office functions, knowledge of fundraising and marketing functions, and a passion for the visual arts and arts education. In addition, a successful candidate will have the ability to work in a fast-paced environment, and balance multiple and competing project deadlines involving multiple supervisors, staff, committees and volunteers. The ability to maintain confidentiality regarding BIMA donors and supporters is imperative. 

Minimum Qualifications and Required Experience:

  • Minimum 3-5 years related experience
  • Experience assisting senior staff members
  • Social Media and web CMS platforms (Wordpress/Silverstripe/Squarespace)
  • Knowledge of Microsoft Office products
  • Excellent written and verbal communication skills in a variety of formats
  • College Degree or equivalent experience and/or credentials
  • Proven track record supporting a staff and volunteer team
  • Excellent organizational skills
  • Experience supporting marketing and public relations strategies

Other Qualifications:

  • Strong team player with excellent listening skills and ability to consider the ideas of others
  • Experience working with volunteers
  • Great customer service
  • Ability to work in a fast-paced and complicated environment, including setting priorities, and meeting deadlines
  • Ability to work independently when needed, and to organize effectively
  • Ability to work flexible and variable hours
  • Current Washington State Driver’s License, with ability to provide own transportation and travel as required
  • Fluency in the English language
  • Ability to lift office-related supplies and packages, and light furniture and equipment (for assistance in set-up of meetings and functions)

Please email your cover letter, resume and a writing sample to korum@biartmuseum.org. In your email, be sure to tell us how you meet or exceed the minimum requirements, and why you should be a part of our team.




Part-Time Bistro Server

The BIMA Bistro is looking for a multi-talented individual to join our team. Do you enjoy preparing food as much as you love interacting with customers? The server position is ideal for hard-working, creative, flexible multi-taskers who do everything from assisting customers to serving drinks and our made-from-scratch recipes. You should be fast while consistent and detail-oriented, friendly and knowledgeable when acting as cashier, caring and considerate as part of a small team.

Requirements include:

  • Previous kitchen experience
  • Great customer service experience
  • Current food handler’s card and class 12 mixologist permit (may be obtained at time of hire)
  • Must be able to pass a background check
  • Neat and organized; show positive attitude even during a busy rush
  • Demonstrate initiative and require little supervision

This position is approximately 20 hours/week (including a Saturday or Sunday), with opportunities to pick up extra hours covering for staff on vacation/ill or for special events. Preference will be given to those candidates with some flexibility in their schedules to pick up extra shifts.

Compensation: hourly rate & free shift meal.

Open until filled.

Please email your resume to shannon@biartmuseum.org. In your email, be sure to tell us how you meet or exceed the minimum requirements, and why you should be a part of our team.