BIMA Block Party Vendor Application

Thank you for your interest in the Bainbridge Island Museum of Art 10th Anniversary Block Party Market. We’re seeking vendors of all kinds, both emerging and established, to showcase and sell their work at the Block Party on the plaza outside BIMA in August 2023

BIMA’s 10 Anniversary Block Party will be an all-day event from 12 pm – 10 pm. Along with the market there will be four concert stages, art activities for all ages, food & drinks, and MORE!

The Block Party Market will be located on the plaza directly outside the museum. The plaza is a lovely garden space with pathways and a water feature and is ideally located to entice daytrippers and locals to explore the market and find something special. The museum has a weekend audience in the summer from the walk-off and drive-off ferry traffic and is the grand entryway to downtown Winslow’s businesses, the main street of Bainbridge Island. The island and surrounding area also have a great community of artists and art supporters—it’s a special part of the character of Bainbridge Island.

Opened in 2013, BIMA is located in downtown Winslow on Bainbridge Island in the heart of the Puget Sound region. The museum’s mission is to inspire curiosity, wonder, and understanding by connecting people with the contemporary art and craft of the Puget Sound region. BIMA would like to expand on this mission by bringing artists and craftspeople, vendors, as well as live musicians to animate the beautiful outdoor plaza of our campus.

Please read the below event information before submitting your application.




The Block Party Market will feature up to 25 vendors. Assigned spaces for vendors to set up their booths will be located outdoors on both levels of the plaza and will be 5’ x 10’ or 10′ x 10′ spaces .

Vendor Slot Date/Time: Saturday, August 5 (12 pm – 8 pm)


To apply, submit your application, images of your work and booth, a brief description of your product, and the $35 application fee.

There will be a thoughtful selection process in which each application will be reviewed carefully. Our goal is to choose a diverse group of vendors who demonstrate high-quality work and good presentation.


  • $35 – Non-refundable Application Fee
  • $100 – 5’ x 10’ Booth Fee 
    BIMA will provide a 5’ x 10’ space for vendors to set up a booth and table(s). Vendors will provide their own canopies, table, chairs, and any display setup.
  • $150 – 10’ x 10’ Booth Fee (for both days)
    BIMA will provide a 10’ x 10’ space for vendors to set up a booth and table(s). Vendors will provide their own canopies, table, chairs, and any display setup.
  • $125 – Food Vendor/Food Trucks
    BIMA will provide a 10’ x 10’ space for vendors to set up a booth and table(s). Vendors will provide their own canopies, table, chairs, and any display setup.


Applicants will receive an invoice for the amount listed above with the selected booth fee and a link to make payment around Monday, June 5, 2023. Payment is required by Friday, July 7, 2023 or the Block Party vendor spot will be forfeited and may be offered to a vendor on the waitlist.


Applications are based on an invitation, and if an application is not received by Monday May 1, 2023 after invitation has been delivered, their slot will be offered to a vendor on the waitlist.



SET UP: 8 am – 12 pm Please check the ferry schedule!

TEAR DOWN: 8 pm – 10 pm 

Vendors must bring their own professional-looking booth and signage, and be able and prepared to load themselves in and out of the space. Your booth needs to be able to withstand inclement weather. Booth spaces will need to be covered by a canopy provided by the vendor. Please do not bring animals.

Vendors should maintain sufficient quantities of merchandise for the day. Vendors must commit to being at their booth for the full event (12pm-8pm)—no late arrivals or early departures (exception would be if you were to sell out).


Booth assignments and locations will be made at BIMA’s discretion.


All proceeds from sales at the booths go 100% to the exhibiting vendor. Transactions are made at the booth itself, and it is the vendor’s responsibility to bring equipment to process payments.


Vendor cancellations before 7/21/23 will receive a refund (minus a 15% service fee) of their booth fee. No refunds will be processed for cancellations following this date.

The Block Party Market will proceed regardless of the weather. If BIMA cancels the market for any reason, booth fee refunds will be issued to all vendors.


BIMA wants a safe and healthy event, and we expect that Washington will continue to make progress against COVID-19 as vaccinations and health measures take effect. BIMA follows the guidance and mandates laid out by the Washington State Health Department in determining health and safety protocols for the museum and all events while our nation battles the pandemic. We will be enforcing adherence for staff, vendors, and guests to whatever guidelines are mandated for outdoor events at the time that Winter Night Market takes place. Please be prepared to follow those protocols while you are participating in this event, as no exceptions will be allowed.

Click here for more information about these policies.



Limited parking is available on-site. There will be a load/unload area for your initial setup and teardown. Parking on-site is limited to one car per vendor in a designated location.


Drinks and limited food will be available for purchase through the BIMA Bistro as well as with event food vendors. A vendor hospitality area will be available with water, light snacks, and a place to sit and relax during breaks.


Volunteers will be available to help unload and pack up each day, provide booth coverage to allow for short breaks throughout the day, answer questions, and provide service throughout the weekend, should you need assistance.


Available in the museum.


Wifi is available inside the museum, though the signal is not reliable on the plaza where the Market booths will be set up. Any payment processing at booths will need to use a cellular signal or a hotspot wifi signal provided by the vendor.


Electricity is available for booths on the plaza, but is limited. Limited outlets for charging devices will be available in the vendor break room inside the museum.


Amplified recorded music and live music will be playing through the Night Market to create a festive atmosphere. We request that vendors not bring their own amplification systems or play music from their booth.


Collection and reporting of Washington State Sales Tax are your responsibility. UBI (tax identification) is required by Washington State. If your business is located out of state, you can obtain a temporary tax ID number. Booth Fees cannot be accepted without a UBI number. For more information, call 800-647-7706. Web site: A temporary WA State tax ID number can be issued but is only good for two shows within the state per year.

Vendors are required to show proof of a Unique Business Identifier (UBI) demonstrating the vendor holds a business license with the State. Vendors must understand continued business on the island prior to or past event date(s) requires a valid City business license in good standing. Vendors should be aware of any and all requirements for doing business on Bainbridge Island. Click here for more information.


BIMA will not be responsible for any loss or damage to a vendor’s property, injury to, or death of the vendor (or its employees, representatives, and contractors), or vendor sales. Vendor expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Vendor, BIMA, or acts of nature, and hereby releases and waives any claims against the Art Fair (and its employees, representatives, and contractors) related to such loss, damage, liability, injury, and/or destruction.



We are looking for vendors who have items that would be elevate the event with creative, fresh, and new takes. Items could include but are not limited to:

  • Accessories
  • Apothecary, Beauty & Wellness
  • Art
  • Baby & Kid Items
  • Clothing
  • Jewelry
  • Home Interior Items
  • Stationery
  • Tasty Treats for All
  • Other